Guidance for VTCT Written Assessments

• Students should wear professional uniform (beauty tunic, black trousers, hair tied back, jewellery removed) for all assessment, including online written exams to meet awarding body requirements.
• Exams need to be taken in a quiet environment. Exams are taken under exam conditions, students must not talk during exams as this may disturb other students.
• If you need assistance, contact the invigilator through the chat box option and the invigilator will place you in a separate ‘breakout room’ on Zoom to speak with you individually.
• No other persons should be present with you in the room during your exams, at any time, to include children.
• Students must not eat (including chewing gum), smoke or vape during exams. Drinking water is permitted. Agreed breaks will be given for those taking a full day of exams.
• All course notes & revision resources must be removed from your exam area / desk before exam start.
• Your webcam and microphone must remain ON throughout the exam session to allow the invigilator to observe exam conditions are being maintained.
• Failure to adhere to exam conditions could lead you to be disqualified from the exam, or even permanently from the qualification.

• Written exams all take a multiple choice question format.
• It is under ‘closed book exam conditions’ so no course notes or the like must be in your work area. Checks will be made of your room / exam area, prior to exam start.
• Keep your camera and microphone ON throughout the exams to allow for invigilation through Zoom.
• You will usually have between 45-60 minutes per exam paper.
• Online written exams will be scheduled for a full day from 10.30am – 4.30pm.
• There will be between 2-10 students per online exam session on Zoom.
• The invigilator will admit you to the Zoom session ‘waiting room’ at the agreed session start time, then carry out pre-exam checks individually with each student prior to exam start including checking photo ID.
• You will watch a short video reiterating exam conditions and guidance on exam format.
• The invigilator will provide all required passwords to sit your papers, one exam at a time during the exam session. Use the Zoom session chat box to request the next exam paper password after you’ve finished each paper.
• If you need to use the toilet or take a break, please finish your current exam attempt then send a message in the chat box to the invigilator to agree your break before leaving the exam session.
• If you need to use the toilet or take a break, please finish your current exam attempt then send a message in the chat box to the invigilator to agree your break before leaving the exam session.
• When you’ve finished all exam papers, you must show your screen to the invigilator to confirm you have fully logged out the VTCT exam website, before leaving the Zoom session.

• You must achieve 70% or above on every exam paper to pass.
• If you do not achieve 70% on all papers, you need retake only those exam papers where the minimum 70% pass mark was not met.
• Exam results are provided by email within 7 days of taking your exams.
• If 4-6 attempts at an exam are required, you will sit an alternative paper after attempt 3, known as a Paper B.
• Exam resits are usually scheduled as a half day (3 hour) session, where a maximum of 3 papers can be taken per session.

Assessment Fees:

With every enrolment, we include 1 initial online written exam day and 1-2 initial practical assessment day(s) as required for the relevant VTCT course, as standard within your course fee.

Should you need to retake your online written exams, the following fees will apply:

On 2nd / 3rd exam attempt (resit):

£25 per paper. (3 papers max. per 3 hour resit session).

On 4th – 6th attempts (Paper B resits):

£50 per paper. (3 papers max. per 3 hour resit session).

Should you need to reschedule your online exam session or practical assessment day(s) due to cancellation, lateness or no-show:

£120 per session/day required.

The fee to reschedule can only be waived in the event of medical emergency of the named student only; where a medical certificate would be required. All learners are required to arrange their own suitable female models for each day of practical assessment and provide their own products/tools to attend practical assessment days. The Beauty Academy can accept no responsibility for learners who are unable to arrange such, to achieve their qualification.

Written exams can only be booked once you’ve had confirmation from our team that your coursework is all signed off as complete and you’ve returned an ‘Assessment Request Form’ to allow us to register your exams correctly.

Our team will confirm receipt of your Assessment Request Form and provide the next available assessment dates. You will need to reply by email to confirm attendance of the date offered so that a confirmation email can be sent to reserve your assessment place.

Please bear in mind all VTCT qualifications must be fully completed within the 12-month enrolment period, it is vital that you attend the earliest assessment dates offered to ensure you remain within your enrolment period and have the best chance of success by being ‘assessment ready’. If you delay booking your exams, this may result in being unable to complete your award.

Please note spaces fill on a first come, first served basis and are subject to change until a place has been confirmed to you by email.